2018 Market Bylaws
  
Port Gamble Farmer’s Market
Bylaws and Market Rules 2018

Information for Vendors, Guests, Committee Members and Market Members

2018 Market Dates, Sundays, May through September

All members and participants in the Port Gamble Farmer’s Market will conduct themselves in a professional manner that creates a fun and safe environment where emphasis is placed on building community around people, fresh food and quality goods.

Market Time and Location:
The Port Gamble Farmer’s Market will be held every Sunday, May through September, from 9 a.m. to 3 p.m. in downtown Port Gamble on Puget Way between NE View Drive and Highway 104.

Fees:
Weekly fees must be paid to the market manager before the market opens each week.
The weekly and annually fees for 2018 are as follows:

Membership
  • $25 – Paid by April 30th with Season Commitment
  • $40 – Paid by Week Before Market Opens
  • $50 – After Market Opens
  • $25 – After July
  • Non-Profit - $10

Weekly Fees (for a 10’x10’ Space)
  • Organic Produce - $10
  • Produce (Non-Organic) - $15
  • Organic Food Processor - $20
  • Other (Food Processors, Crafts, Arts, Ready to Eat Foods, etc.) - $25
  • Non-Profit - $5

Full-Season Rate
  • Organic Produce - $175
  • Produce (Non-Organic) - $300
  • Organic Food Processor - $375
  • Other - $450
  • Non-Profit - $75

Other pricing notes:
Two vendors may share a booth (10’x10’), but both vendors must be market members.
Spaces larger than 10’x10’ (including food trucks), must pay additional fee of $10/day.
Any special events, might be priced differently.

MEMBERSHIP AND APPLICATION PROCESS
  • Membership fees go towards market supplies, marketing initiatives and improvements.
  • All vendors must complete a vendor application and provide necessary documentation (licensing/insurance) before their first market.
  • The market manager will make preliminary application approvals based off of application completion (including proof of required licenses and permits) and market need.
  • Vendors can participate in their first market without paying their membership fee.
  • The first market acts as an audition for the vendor and allows the market manager and any on-site committee members to judge the status of the vendor’s application based on the quality of the produce/goods, appropriateness and market need. Decisions on application approval are also made with the market in mind, so that the market has a large variety of diverse booths.
  • Members may vote for committee members at the Annual Membership Meeting.
  • Members are featured on promotional fliers and on any market marketing outlets (Facebook, website, etc.)
  • Once you are a member of the market, you may participate in any market throughout market season.
  • You must let the market manager know by  3 p.m. on Fridays before the market, if you will not be able to attend the market on Sunday.
  • Members who do not communicate that they will not be able to any market, may lose their membership.
  • As a member, you will occasionally receive e-mails about the market.

Booths
  • Booths/spaces are assigned on a first-come-first served basis weekly.
  • Each vendor has a 10’ x 10’ space.
  • Ask the market manager where you should set up when you arrive at the market to check-in.
  • Vendors must provide their own shade structures, tables, umbrellas, etc.
  • Umbrellas and shade structures must be safely and securely anchored to the ground.
  • There is no water or electricity provided by the market to vendors.
  • Vendors can start setting up their booths at 7 a.m. and must be set up by 8:45 a.m.
  • The market opens at 9 a.m. and closes at 3 p.m.
  • Vendors are requested to stay for the entire day.
  • A pattern of failing to stay for the day may result in membership termination.
  • Vendors are required to take down their booths, dispose of their garbage and leave their booth and the market site trash-free at the end of the day.

Products
  • As a juried market, the market manager reserves the right to screen all products sold at the market.
  • Products must be of good quality, handcrafted or hand grown by the vendor.
  • Produce must be fresh and grown-locally.
  • Any produce grown or goods made in other Washington counties outside of Kitsap may be sold with the market manager’s approval.
  • All decisions on application and product approval will be made in the interest of maintaining a diverse and consistent market with emphasis on local and quality goods.
  • Decisions may also be based on product appropriateness in the interest of maintaining a family friendly atmosphere.
  • Permits, Licenses and Insurance
  • All vendors must possess seller’s permits for and visibly display during market.
  • All vendors must possess applicable permits and licensing required by Washington State and the county of Kitsap and comply with all applicable health code regulations (See kitsappublichealth.org for information on a Temporary Food Vendor Permit and guidelines).
  • Proof of licensing must be shown at time of application and re-verified annually.
  • Vendors are encouraged to possess liability insurance of $1M.

Parking
  • Vendors can park near the market for unloading/loading before and after the market.
  • Vendors must park elsewhere during the market to leave parking open to guests and customers.
  • There is a generous amount of parking near the old millsite on the water in town down the hill where vendors can park during the market. (See location.)

Other Policies
  • No smoking is allowed by vendors on market property.
  • Vendors may not be under the influence of alcohol or drugs.
  • Vendors may not have pets on market premises.
  • Failure of any market member or participant to adhere to any of the bylaws listed above or failure to follow the direction of the market manager or committee members will result in termination of Port Gamble Famer’s Market Membership.